Google Calendar

Login

To log in to KRC's Google Calendar, go to the first page of krcla.org click at the Calendar Icon, which will take you to the login screen. Enter your KRC email ID and password, and click "Remember me on this computer" to be permanently logged in.

Basic settings

Language: Google Calendar will display on the same language as setup in Google Mail.

View Events

The Google Calendar screen is divided into three main areas:

1. Event Area, divided into hour rows and day columns.
2. the Mini Calendar which shows the current month and allows setting the scope of the calendar.
3. the list of calendars in which are all calendars to which the user has access to. By checking on and off each calendar, you can toggle visibility for the events listed under each calendar.

Event Name Format

Generally, if less than 5 people are attending, write down their names BEFORE the name of event, so that even when the visibility of the calendar is limited with many overlapping events, people will spot the actvities that they are supposed to go to.

Examples:

• "ES SY immigrant rights rally"
• "CL IH JH DJ HAP mtg"

Create Event

Quick way: drag over the time periods during which the event is taking place, then type the name of event.

• If there is no space in the period of time desired, create the event in another time slot and drag it by its header to the desired time slot.

Detailed view: Click Create Event at the top left. Fill in the date and event name details, then click "save"

Make changes

To make changes on the event, either

1. click on the title text of the event box, or
2. click on an empty space (headline or text area where there is no text) of the event box, then click [edit]

Make appropriate changes, then click "save" at the top. If you move away from the page without clicking save, you will be given a warning and given the option of discarding changes made or to stay at the edit screen.

• Discard changes
• Continue editing

Repetititve events

It's possible to let the program create repetitive events with a pattern. To do this, first create the event for the first occurrence in the cycle. Then while editing the event, click on the drop-down menu on "Repeat:"

• Only this instance
• All events in the series
• All following
• Cancel

Printing

Configuring

Do not share with everyone Share all information on this calendar with everyone Share only my free / busy information (hide details)

Make changes AND manage sharing Make changes to events See all event details See free/busy information (no details)